SharePoint-based Content Conversion & Distribution

Challenge

Businesses continuously generate content including technical notes, publications, agreements, contracts, manuals, legal documents, multimedia, business cases, news articles, and many more. Consumers of this content require content in various formats. However, converting content based on consumer requirements is expensive and prone to errors. Moreover, distributing this content to consumers via email, fax, paper, etc. as well as on pre-defined schedule is labor-intensive.

Our client, a #1 ranked state University, is a second-largest creator and distributor of business cases, technical notes, presentations, books, articles, etc. Several channels such business schools like Harvard, Stanford, etc. and publishing houses like McGraw Hill, Wiley and Sons and other distribution hubs like Ivey Publishing, European Clearing House, etc. need this content in several content formats. The content also has to be distributed based on each channel’s preference for time, location, method, etc.

Lack of a system to manage conversion and distribution resulted in:

  • Limits on number of channels University could serve with existing staff
  • Labor-intensive process made the process expensive and prone to manual errors
  • Decline in revenue

Our Solution

Our professionals analyzed the business and technical challenges and proposed a custom SharePoint 2013 based solution.

The solution allowed administrators to define rules through the web interface. Accordingly, the solution converted the content in most of the popular content formats. Moreover, the content could be branded and personalized for each channel. For example, the content could be white labeled for a channel where all the University’s branding was stripped automatically. The solution also distributed content to online eCommerce store.

Few key solution features are:

  • 100% web-based solution with high configurability
  • User-defined rule based execution to offer complete control
  • Process time was reduced from 1 week to 10 minutes!

Enhanced productivity

Improved control over the process

Increased predictability

Lower cost of ownership gaps

Rules based execution to enhance configurability

Full featured 100% web-based interface with easy administration

100% configurable

Support for most of the industry-standard content formats such as ePub, PDF, MOBI, XML, etc.

Content filter rules based on content metadata

XML conversion supports cleansing and transformation

Content grouping and relationships were preserved

Distribution supports flexible scheduling including day, day-of-week, day-of-month, etc.

Distribution delivery includes email, FTP server, HTTP Post, Web Services, etc.

Supports full or incremental distribution.

Managing 10,000+ content

Highly available and scalable solution

Sharepoint 2013

SQL Server 2013

Windows 2012 R2 Servers

SQL Server Reporting Services [SSRS]

Custom Event Receivers

IT Strategy
workMETHODS strategized the solution and technologies.


IT Turnkey Solution Development
workMETHODS developed a custom solution based on above technologies.


IT Managed Services
workMETHODS hosts the solution on its servers. We manage and monitor the servers. We provide email and phone based application support.